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    • Privacy Policy

    European Regulation (EU) 2016/679 on the protection of individuals with regard to the processing of personal data and on the free movement of such data has been applicable since May 25, 2018 (hereinafter the “GDPR” ).
    The GDPR educates all stakeholders in the European Union and more, on a multitude of issues related to the management, use and retention of personal data.
    This document is not intended to be exhaustive but only to allow customers, candidates and visitors, where applicable, the customer’s employees, to be in possession of essential information relating to the data management policy. of a personal nature of the group.
    The currently online version is the only one enforceable for the duration of the use of the site and until a new version replaces it. This document is not intended to be exhaustive but only to enable candidates, clients, etc. to be in possession of essential information relating to the Square group’s personal data management policy.

    Repository

    1 – Introduction
    2 – About this Policy
    3 – The information we collect
    4 – How we use your personal information
    5 – Legal basis for the processing of your personal information
    6 – to whom do we communicate your personal data
    7 – The security of your personal data
    8 – Retention periods for personal data
    9 – Your rights
    10 – Update of the Privacy Policy

    1 – Introduction

    The protection of Personal Data is a major concern for SQUARE, which has made this issue a priority for a long time. Thus, the transparency of the processing of the Personal Data that we collect is a commitment for us. This Charter aims to provide you with all the relevant information relating to the processing of Personal Data that may be collected on our websites set out below in paragraph 2.
    SQUARE (hereinafter, “we”, “our” or “our”) may collect and process Personal Data about you when you visit this site.

    2 – About this Policy

    This personal data protection policy applies to the SQUARE group, as well as to its affiliates and related entities (hereinafter together and without distinction “SQUARE”, “we” or “our”). We are committed to implementing the appropriate measures to protect your personal data and to process it in a lawful, fair and transparent manner.
    This personal data protection policy describes how we collect, process, store and protect it when:

    • we provide professional services to you or when we provide them to our clients;
    • you use our websites;
    • any other operation relating to our offers or proposals in terms of services, sectors or careers is carried out.

    When we refer to “our websites” herein, we mean specific pages of our Square Group websites accessible through the following links:VIATYS, VERTUO CONSEIL, ADWAY, TALLIS, ALTERNEA, INITIO
    This personal data protection policy also contains information regarding the communication of your personal data to members of the Square Group and to third parties (for example, our service providers).
    When we refer to the processing, collection, protection and storage of your personal data, we may also refer, indiscriminately, to the “processing” of such personal data.
    Companies (“we”, “us” or “our”) are committed to protecting the privacy of their candidates, clients and website users. We want to provide a safe and secure experience for users. We will ensure that the information you provide to us or that we collect through various channels (including our websites, written correspondence (including emails), conversations or meetings with our consultants, or through of our offices or websites across Europe) are used only for the purposes stated in this policy.
    The purpose of this Privacy Policy is to inform you of the types of personal data we collect from candidates, prospects or clients and the purposes for which we use the data and how it is processed. It also allows us to meet the transparency obligation stemming from the European Union’s General Data Protection Regulation 2016/679 (“GDPR”) and national laws transposing the GDPR.

    3 – The information we collect

    As part of the services we offer you or when we provide them to our clients and in connection with our procedures and diligence for verifying any conflicts of interest (or as the case may be, during our pre-contractual discussions concerning the services we could provide), we may request the collection and obtain personal data about you. We may also collect your personal data when you use our websites.
    We may thus be required to collect and obtain personal data because you communicate it to us (for example through a contact form on our websites), or indeed and depending on the case, because other people provide it (for example someone close to you, service providers that we use for the purposes of our activities) or because it is data in the public domain.
    We may also collect and obtain personal data about you, directly or indirectly, as a result of analyzing your behavior when you interact with us or other people. For example, in order to improve your experience as a visitor when using our websites and to ensure that the web service functions properly, we may (or as the case may be, our service providers) use cookies (small text files stored in the user’s browser) as well as web beacons that may collect personal data. Additional information and information on how we use cookies and other trackers and how you can control them can be found in our Cookie Policy.
    The personal data that we collect or obtain directly or indirectly, either when we provide professional services to you or when we provide them to our clients, or when you use our websites, or more generally during any other operations that may fall under our control. offers in terms of services, sectors or careers, may include, but are not limited to, your name, age, date of birth, gender, email address, home address, country of residence, lifestyle and social status (for example, your hobbies), your marital status (for example, your marital status and your dependents), details about your job and your educational background (for example, the company you work for, the position you hold and your educational background), your broadcasts on blogs, forums, wikis and other social media applications or services to which we provide the access, your IP address, the type and language of your browser.
    We understand the importance of protecting the privacy of minors. Our websites and services are not designed for, nor intended for, minors. Our policy is not intended to intentionally collect or store the personal data of minors.

    4 – How we use your personal information

    We hold, use and disclose your personal information for legitimate business purposes, including:

    1. to provide our services to you;
    2. to maintain our professional relationship with you, whether you are a user of our website, a client or a candidate;
    3. to allow you to present your CV for general applications, for specific job applications.
    4. to match your information to vacancies, to help us find the job that best meets your expectations and to send your personal information to clients for job applications;
    5. to retain your information and notify you of future employment opportunities other than the specific position for which you have contacted us;
    6. to respond to your inquiries;
    7. for direct prospecting for products and services, to provide you with industry news and updates, events, promotions and contests, as well as reports and other information.
    8. to meet contractual obligations to our customers;
    9. to communicate personal information to regulatory or law enforcement agencies, if requested or authorized to do so;
    10. our websites use a website recording service that can record mouse clicks, mouse movements, page scrolling and any text entered into website forms. The data collected by this service is used to improve the ergonomics of our websites. The information collected is stored and used for the production of aggregate and statistical reports and is not shared with anyone.
    11. in order to provide you with personalized content on our website, with more relevant communications in our emails and a service tailored to your needs from our consultants, we track and record your use of the site and your interactions with our website and our emails. We use a third party service provider to help us record, store and analyze this information to determine how to provide you with the best possible recruiting experience. We make sure that nothing that identifies you personally is recorded in this database and, other than the service provider we have chosen, we do not share this information with any other company or any other affiliate.
      For certain processing operations, consent is explicitly requested as provided for by the General Data Protection Regulation 2016/679 of the European Union (“GDPR”).

    5 – Legal basis for the processing of your personal information

    Under the GDPR, the main grounds invoked for processing the personal information of clients and candidates are as follows:
    Processing is necessary for entering into or performing a contract – in order for us to fulfill our obligations to provide you with a service or to take the necessary steps, at your request, to enter into a contract with us, it will be necessary that we process your personal data;
    Processing is necessary for compliance with a legal obligation – we are subject to certain legal requirements which may require us to process your personal data. We may also be required by law to disclose your personal data to a regulatory or law enforcement agency;
    Processing is necessary for the purposes of legitimate interests – we shall, or a third party shall, process your personal data for the purposes of the legitimate interests pursued by us or by a third party, provided we have established that your rights and freedoms do not prevail not about these interests, including your right to the protection of your personal data. Our legitimate interests include responding to inquiries from you or a third party, optimizing our website and customer experience, providing information about our products and services and ensuring that our operations are carried out in an adequate and efficient manner;

    6 – to whom do we communicate your personal data

    • Personal data may be disseminated:
      • to group employees;
      • to clients while looking for a job
      • to subcontractors (location of servers or computer centers, etc.). The obligations and service levels are the subject of a detailed contractual framework intended to ensure that the service provider can only act on instructions from the Square Group and including obligations in terms of security and confidentiality charged to the service provider, as well as the obligations and measures taken to ensure compliance with the principles set out in the GDPR.
      • to any administrative and judicial authority.
    • Protecting our rights and those of our customers.
    • Use of personal data collected through our websites. In addition to the aforementioned operations, we may also collect your personal data via our websites:
      • to manage and improve this website;
      • to adapt the content of the website so that your experience is more personalized, and to draw your attention to our services which may be of interest to you;
      • to manage and respond to your requests from this site.

    In certain circumstances, we may also need to collect some of your personal data, in particular when you register for services to obtain regularly updated information. In this case, our teams may invite you to events that may be of interest to you or send you information relating to our activities.

    7 – The security of your personal data

    We use a set of organizational and technical measures to ensure that your personal data is protected.
    These measures include in particular:

    • awareness-raising and training of staff to ensure that they are aware of our privacy obligations when processing personal data;
    • administrative and technical controls to ensure that we only access personal data if we need it;
    • technological security measures, including firewalls, authentication, encryption and anti-virus software;
    • physical security measures at our premises, including access badges.
      Although we take appropriate security measures when collecting your personal data, data transmission over the Internet (including email) is never completely secure.

    8 – Retention periods for personal data

    We will keep your personal data in our systems for the longest of the following periods: as long as necessary for the operations and processing purposes concerned, during the retention, archiving and limitation periods authorized by law, (the end the limitation period applicable following a dispute or an investigation with regard to one of our offers or proposals, or one of our services.
    Thus, for example, data relating to prospects are kept for a period of 3 years from the last contact from the prospect.

    9 – Your rights

    You have various rights in relation to your personal data, including the following:
    Obtain confirmation that we are processing your personal data and obtain a copy of the personal data that we keep about you.
    Ask us to update your personal data held or to correct incorrect or incomplete personal data.
    Ask us to delete the personal data that we keep about you, or to limit our use of it.
    Withdraw your consent allowing us to process your personal data (to the extent that this processing is subject to consent).
    To the extent prescribed by applicable law or regulation, receive a copy of the personal data you have transmitted to us, in a structured, commonly used and machine-readable form and with a view to transmitting it to another party (to the extent where this processing is subject to consent or contract).
    Oppose the processing of your personal data.
    To exercise your rights, or if you have any questions regarding our use of your personal data, you can contact our Data Protection Officer at the following address: dpo@square-management.com
    You can also contact our DPO at the address mentioned above if you wish to make a complaint about a breach of your privacy.

    These rights can also be exercised by post to the following address:
    SQUARE
    For the attention of the DPO
    173 Avenue Achille Peretti
    92200 Neuilly-sur-Seine

    The Squre Group undertakes to communicate to the person concerned any information on the measures taken following his request, as soon as possible and, in any event, within a period of one (1) month from receipt of his request or, where applicable, within two (2) months when the request is complex.
    Any exercise of rights formulated with the Square Group will be automatically reported by the latter to its subcontractors, if applicable, and other recipients without the person concerned needing to take additional steps.

    10 – Update of the Privacy Policy

    The content of this document is intended to change periodically and without notice depending on the entry into force of new applicable texts (due in particular to legislative and / or regulatory changes) and changes in the services and services offered by the Group. Square.

    If we make any changes to this privacy policy, we will change the revision date at the top of the page. The modified version of this personal data protection policy will be applicable from that date. We therefore encourage you to regularly consult this policy in order to keep you informed of the way in which we protect your personal data.

    Last updated: May 25, 2018